Keyboard shortcuts are generally used to reducing input sequences. The user uses the computer shortcut key by the press and holds several keys simultaneously or a sequence of keys one after the other.
Shortcut keys are an easier and quicker method of navigating commands on the computer. These are commonly accessed or work by using the Alt key, Ctrl key, or Shift key in conjunction with another key.
Here is a list of some of the most commonly used basic pc shortcut keys, window shortcut keys, MS word shortcut keys, and Excel shortcut keys which helps users to access easily in less time and frequently. It is also a part of General Knowledge for Competitive examination and helps to aspirants in their Lab test or computer skill test in Railway NTPC and State PSU examination.
Basic Computer Shortcut keys
Shortcut Keys
Function
Alt+E
Edit options in the current program.
Alt+F
File menu options in current program.
Ctrl+A
Select all the text.
Ctrl+Alt+Del
Restart system/Open Task Manager
Ctrl+C/Ctrl+Ins
Copy Selected text or file
Ctrl+P
Print
Ctrl+S
Save
Ctrl+V/Shift+Ins
Paste Selected all text or file.
Ctrl+X/Shift+Delete
Cut selected item.
Ctrl+Y
Redo
Ctrl+Z
Undo
Del
Delete selected items
End
Goes to end of current line.
Enter
Execute a Program
Esc
Terminate most of the Operation
F1
View help information (For All Programs)
F2
Rename a selected file.
Home
Go to beginning
Page up/Page down
Goes to the Top/Bottom of the document/window
Shift+Delete
Delete the selected item permanently.
Tab/ shift+Tab
Select the next/Previous item.
Microsoft Windows Shortcut Keys
Shortcut Keys
Functions
Alt + Enter
Opens properties window of selected icon or program.
Alt + Esc
Switches between applications on the taskbar.
Alt + F4
Closes current open program.
Alt + Print Screen
Creates a screenshot for the current program.
Alt + Shift + Tab
Switches backward between open applications.
Alt + Tab
Switches from one open application to another open application.
Ctrl + A
Selects all items on a page.
Ctrl + Alt + Del
Opens windows task manager/reboot.
Ctrl + C
Copies a selection to the Clipboard.
Ctrl + Esc
Brings up the start menu.
Ctrl + F4
Closes window in the program.
Ctrl + F
Start a search tool
Ctrl + N
Starts a new file.
Ctrl + O
Opens a recently used file.
Ctrl + P
Prints a file.
Ctrl + Plus (+) Key
Automatically adjusts widths of all columns in Windows Explorer.
Ctrl + S
Saves changes to a file.
Ctrl + Shift + C
Display a shortcut menu for column headings in a file list.
Ctrl + V
Pastes a selection from the Clipboard.
Ctrl + X
Cuts a selected item.
Ctrl + Y
Redo a change.
Ctrl + Z
Undo a change.
Esc
Cancels a selection.
F2
Renames the selected icon.
F3
Start to find from the desktop.
F4
Opens the drive selection when browsing.
F5
Refreshes contents.
Holding Shift During Bootup
Enables boot safe mode or bypass system files.
Shift + Del
Deletes selected programs/files permanently.
Shift + F10
Simulates right click on selected item.
Microsoft Word Shortcut Keys
Shortcut Keys
Functions
Ctrl + 1
Sets single line spacing.
Ctrl + 2
Sets double line spacing.
Ctrl + 5
Sets line spacing to 1.5.
Ctrl + A
Selects All /whole document.
Ctrl + B
Makes selected text Bold.
Ctrl + C
Copies a selection to the Clipboard.
Ctrl + D
Font Options
Ctrl + E
Aligns text center.
Ctrl + F
Finds text
Ctrl + I
Italic selected text.
Ctrl + J
Justify text.
Ctrl + K
Make Hyperlink
Ctrl + L
Aligns text left.
Ctrl + M
Increase Indent Margin
Ctrl + N
Creates a new document.
Ctrl + O
Opens an existing document.
Ctrl + P
Prints a document.
Ctrl + Q
Remove Indent Margin/Paragraph format
Ctrl + R
Aligns text right.
Ctrl + S
Saves changes to a document.
Ctrl + T
Hanging Indent
Ctrl + U
Underlines selected texts.
Ctrl + V
Pastes a selection from the Clipboard.
Ctrl + W
Close document.
Ctrl + X
cut a selection
Ctrl + Y
Redo last action.
Ctrl + Z
Undo last action.
Ctrl + Shift + F
Change the font.
Ctrl + Shift + >
Increase font size
Ctrl + Shift + <
Decrease font size
Ctrl +]
Increase font size by +1.
Ctrl + [
Decrease font size by -1
Ctrl + Shift +F
Change Font
Ctrl + Shift +P
Change Font size
Ctrl + Shift +W
Underline but not space
Ctrl + Shift +D
Double Underline but not space
Ctrl + Shift +K
Small Capital
Ctrl + Shift +A
All Capital
Ctrl + End
Moves to the end of the document.
Ctrl + Home
Moves to the beginning of the document.
Ctrl + Shift + *
View or hide non printing characters.
Ctrl + Shift + (+)
Superscript
Ctrl + (=)
Subscript
Ctrl + (Left arrow)
Move one word to the left.
Ctrl + (Right arrow)
Move one word to the right.
Ctrl + (Up arrow)
Move to the beginning of the line or paragraph.
Ctrl + (Down arrow)
Move to the end of the paragraph.
Ctrl + Del
Delete the word to the right of the cursor.
Ctrl + Backspace
Delete the word to the left of the cursor.
Ctrl + End
Move the cursor to end of the document.
Ctrl + Home
Move the cursor to the beginning of the document.
Ctrl + Space
Reset highlighted text to the default font.
Ctrl + Alt + 1
Change text to heading 1.
Ctrl + Alt + 2
Change text to heading 2.
Ctrl + Alt + 3
Change text to heading 3.
F1
Open Help.
F2
Move Text
F3
Insert Auto Text
F4
Repeat the last action performed (Word 2000+).
F5
Go to
F6
Go to next frame
F7
Spelling check selected text and/or document.
F8
Extend a selection
F9
Update Selected Field
F10
Active the Menu Bar
F11
Go to next field
F12
Saves the document as a new file/ Save as (file menu)
Shift + F12
Save.
Shift + F3
Change case of selected text.
Shift + Insert
Paste.
Shift + F7
Activate the thesaurus.
Alt + Shift + D
Insert the current date.
Alt + Shift + T
Insert the current time.
MS EXCEL SHORTCUT KEYS
SHORTCUT KEYS
FUNCTIONS
Alt + =
Auto sum all of the above cells.
Alt + Shift + F1
Insert new worksheet.
Ctrl + (Right arrow)
Move to next section of text.
CTRL+ UP ARROW
Move to the 1st page.
CTRL+ DOWN ARROW
Move to the last page.
Ctrl + ;
Enter the current date
Ctrl + Shift + ; / Ctrl + :
Enter the current time.
Ctrl + 5
Apply strjkejhrough formatting.
Ctrl +7.
Show or hide the standard toolbar
Ctrl +9
Hide rows
CTRL+SHIFT+(
Unhide rows
Ctrl +0
Hide Columns
CTRL+SH|FT+)
Unhide Columns
CTRL+ SPACEBAR
Select the entire column
ALT+C
Move the selected field into the column area.
ALT+D
Move the selected field into the data area.
ALT +Shift +F1
Insert a new worksheet
CTRL + Home
Move to the beginning of the worksheet
CTRL+End
Move to the last cell on the worksheet
ALT+ ENTER
start a new line in the same cell.
Ctrl + A
Select all contents of a worksheet.
Ctrl + B
Bold highlighted selection.
Ctrl + C
Copy selected text.
Ctrl + D
Fill down
Ctrl + R
Fill to the right
Ctrl + F
Open find and replace options.
Ctrl + F10
Maximize the currently selected window.
Ctrl + F6
Switch between open workbooks/windows.
Ctrl + F9
Minimize the current window.
Ctrl + G
Open go-to options.
Ctrl + H
Open find and replace options.
Ctrl + I
Italic highlighted the selection.
Ctrl +
Insert the value of the above cell into the current cell.
Ctrl + K
Insert link
Ctrl + N
Open new document.
Ctrl + O
Open options.
Ctrl + P
Open print dialog box.
Ctrl + S
Save.
Ctrl + U
Underline highlighted selection.
Ctrl + V
Paste
Ctrl + W
Close document.
Ctrl + Y
Underline selected text.
Ctrl + Z
Undo the last action.
F11
Create a chart
F2
Edit the selected cell.
F5
Go to a specific cell.
F7
Spell check selected text and/or document.
Ctrl + Shift + !
Format number in comma format.
Ctrl + Shift + #
Format number in date format.
Ctrl + Shift + $
Format number in currency format.
Ctrl + Shift + %
Format number in percentage format.
Ctrl + Shift + @
Format number in time format.
Ctrl + Shift + ^
Format number in scientific format.
Ctrl + Space
Select the entire column.
Ctrl + Tab
Move between two or more open Excel files
Ctrl + Page up
Move to Previous Excel worksheets in the same document.
Ctrl+ Page Down
Move to the next Excel worksheets in the same document.
Shift + F3
Open the Excel formula window.
Shift + F5
Bring up the search box
Shift + Spacebar
Select the entire row.
Outlook Shortcut keys
Shortcut keys
Functions
Alt + S
Send the email.
Ctrl + B
Bold highlighted selection.
Ctrl + C
Copy selected text.
Ctrl + F
Forward an email.
Ctrl + I
Italicize highlighted a selection.
Ctrl + K
Complete name/email typed in the address bar.
Ctrl + N
Create a new email.
Ctrl + P
Open print dialog box.
Ctrl + R
Reply to an email.
Ctrl + Shift + A
Create a new appointment to your calendar.
Ctrl + Shift + C
Create a new contact.
Ctrl + Shift + I
Open the inbox.
Ctrl + Shift + K
Add a new task.
Ctrl + Shift + O
Open the outbox.
Ctrl + Shift+ J
Create a new journal entry.
Ctrl + U
Underline highlighted selection.
Ctrl + X
Cut selected text.
WINKEY shortcuts
Shortcut keys
Functions
WINKEY + CTRL + F
Display the search for computers window.
WINKEY + D
Bring desktop to the top of other windows.
WINKEY + E
Open Microsoft Explorer.
WINKEY + F
Display the Windows Search/Find feature.
WINKEY + F1
Display Microsoft Windows help.
WINKEY + L
Lock the computer (Windows XP & later).
WINKEY + M
Minimize all windows.
WINKEY + Pause /Break
Open the system properties window.
WINKEY + R
Open the run window.
WINKEY + SHIFT + M
Undo the minimize done by WINKEY + M and WINKEY + D.
WINKEY + Tab
Cycle through open programs on the taskbar.
WINKEY + U
Open utility manager.
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